All Use CasesHRSee how Rilo screens candidates
Candidate Screening & Scheduling
The Problem
Recruiting coordinators spend hours on work that doesn't require judgment: reading resumes against a rubric, sending templated status emails, and manually coordinating interview schedules across interviewer calendars.
How Rilo Handles It
- 1Monitor Greenhouse for new applicants matching open requisitions
- 2Screen resumes against role requirements and scoring rubric
- 3Send personalized status emails to candidates
- 4Check interviewer availability in Calendly or Google Calendar
- 5Book interview slots and send calendar invites
- 6Update candidate status in Greenhouse with screening notes
Tools Used
GreenhouseCalendlyGoogle WorkspaceSlack
Outcomes
Screening throughput
Every applicant in the pipeline screened against the rubric simultaneously, not queued one at a time
Estimated from controlled execution tests (not production customer data)
Time to interview
Calendar invites sent the same day applications arrive, not after a week of email back-and-forth
Estimated from controlled execution tests (not production customer data)
ROI Estimate
A recruiting team hiring for 10 roles simultaneously could reduce coordinator overhead by ~25 hours/week.